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14 Important key features of School Management System

  • Posted By Admin
  • On 25 January
  • Tag: First, let us look at the definition of School Management system.

School Management System is the overall school management software designed to automate the schools various activities from teacher, students, exams to other school activity calendar.

With regard to Education system, school management is the most crucial part. Throughout the world, institute authorities are engaged in numerous activities to efficiently manage school functions to provide better education to students.

In this tech era, it is vital to implement smart strategies to make our school to run efficiently that has features which are trackable, scalable, and centralized.

The efficient management of the software assures the parents of their child’s safety and progress which will be accomplished only with the help of school management software.

Some key features of the school management software will truly embark the growth of the school that are mentioned in the below paragraph. Here, we will take a quick review on the fourteen key features of School Management Software.

Student Information

Students Information like attendance, homework, discipline, grades etc., will aid the teachers to monitor the students and improvise their performance. Also, fetching the student’s primary information like address, parent/guardian details, medical history can be added in the administration module. The Smart cards for school can be used for attendance as well as identity cards to access the details of particular students whenever required.

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Parent Access

The most complicated task for the management/teachers is to communicate with the parents. Until a year ago, school diary was utilized to update the student’s activity, but now parents can access their child’s activities such as report card, attendance, live bus tracking and other features through mobile App and can get daily update through SMS and mails. The class teacher can schedule parent- teacher meeting and send a meeting alert to the parents to avoid miscommunication via mobile App.

Teacher Information

School management not only helps to avail the information about the student but also the teachers. The software invariably supports access to teacher’s account on their class time-table, and fetching their reports efficiently. Also, the teachers can save details of class timing, students, and progress and classroom activities in the database. More benefits of the software are mention below:
Teachers can securely access data of the school, classroom, and students.
Student forms and reports can automatically filled quickly by school management software with less manual work.
Teachers can notify parents about their student’s report card.

Artificial Intelligence Integration

Parents become paranoid when they allow their child in school bus. With the new AI feature, parents can track the location of the bus. The AI has features such as Auto Routing, Auto Optimization and Auto Allocation, managing school buses has become much easier than ever before.

AI also plays a vital role in analyzing students' emotions. Most of the time parents worry about the child’s behavior and AI can suggest counseling for the students, if required.

To enhance the performance of students, AI will allocate teachers both the academic and Non-Academic report.

Communication features

This Communication feature aids to increase the connection between teachers, students, and parents as teachers can easily communicate through mail, voice message, chats or SMS with parents about their child report card, parent-teacher meetings and complete activity.

Attendance & Timetable Management

In attendance module, faculty can update the attendance which will reduce paper work and increase time to focus more on classroom activity. In case any student is absent, it will automatically send SMS or Mail to parents.

Time management features also enables to create time-slots for the time-table for different classes as per school requirement. It also allows you to create and recess slots along with save, edit and print option.

Online Assessments And Assignments

The Teachers' Assessment Management features reduce workload and time spent by teachers on manual work. Teachers can create questions bank for different classes and upload files / document in various formats like image, document or media. The student assessment enables teachers to upload, share tracking assignments and send a reminder to the students and students can also upload their assignment online vice versa.

Report Cards

In the past system, the report card display only the subject marks whereas, in School management software all activities display not only grades but also enables to manage honor rolls, transcripts, skills, standards and much more.

Fee Tracking And Online Payment

Fee tacking feature aids in tracking student's school fee and send notification through SMS or mail to parents. Also, parents can access and track the school fee of their child from the mobile app. This module has multiple feature setups such as setting fee standard according to class, medium, and setup late fees, discounts and scholarship details.

• Fully flexible
• Fee management fully automated
• Comprehensive solution and highly adaptable
• Multi fee payment channels (Cards, UPI, cheque, DD and etc)

Admission Management

Admission Management feature helps to manage registration and entire admissions process of students and segregates according to stream, medium, standard, and division. Once the admission process is completed for the student, it automatically sends details of the management and it will reflect in all the school records without any paperwork. This feature also allows generating customized reports to get statistics of student admission.

Profile Management

Profile Management maintains the database and profile for the teachers, students, parents, and all other staff. All users will be assigned with unique login access.


Homework management features helps the teachers to assign and monitor homework and assignment to their students. Students can view their homework / assignment through online and also parents can monitor whether their children has completed the assignment on time.

Library Management

The library management feature enables to maintain and keep data of issued books, available book / magazine in the library and also provides customized information about a particular book. Few of the Library management functions are mentioned below :

• Library Account
• Issue Date
• Return Date
• Book catalogs with different genres
• Number of books issued
• Number of books available
• Collection & Calculation of Fine amount on the individual book

Transport Management

With Transport Management feature enables to track buses and also parents can view and track the bus. It provides customized solution with complete vehicle data ensure safety & security manage stops & time slots routes, and also with number of trips & miles.

Use Of Convenient Apps

The mobile application is handy and it can be accessed from anywhere. It allows the teacher to take attendance in the mobile app itself. School management mobile app provides to connect administrative staff and teacher, students, and parents.

• Timetable Tracking management
• Fees Management
• Attendance
• Messaging Platform for Notifications and Alerts
• Transport Tracking

The above information will give you an idea of school management software and which is specifically designed to accommodate the unique management methods that schools may adopt in the current era. It’s a smart work with the traditional workflow, and the outcome result will be excellent which you will be thankful forever.